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Entrepreneurs need to stay organized. Your podcast should also be organized. Fortunately, there are many software options that can make life easier for business owners who have a podcast. These tools have you covered, whether you want to use a Show Notes app or an online storage service.
A great way for entrepreneurs to organize their next podcast episodes is to create a plan or framework. The best outline tools for podcasts make it easy to manage ideas and consolidate them into an overall framework for the show. Dynalist is an outline tool that organizes your thoughts and tasks into simple lists, with powerful, easy-to-use features. Their free plan has unlimited articles and materials. Your podcasting needs, especially if you are doing live podcasting, are a great online storage solution. Online storage is essential for sharing audio files with a podcast editor, sharing notes with a co-host, episode artwork, and more. Google Drive, Dropbox, and One Drive all offer good solutions.
Curation is essential
“Your job is to collect the right ideas. The more great ideas you collect, the more you can choose from among which to be influenced. Austin Kleon, Fly Like an Artist: 10 Things No One Told You About Creativity
Podcast curation is essential to keep your show organized and not overwhelmed by an abundance of podcast ideas. Take the best ideas and accumulate them digitally. Pocket captures content from any post, page, or app with just one click. It then appears on all devices to be read at home, at work or elsewhere. Pinterest probably doesn’t need an introduction. It is a popular social network where people search for inspiration and ideas or blog posts on topics related to their interests. Here are some tips from Pinterest for promoting your podcast.
Related: If you are podcasting you need to know about audio production
Manage projects and view notes
Entrepreneurs can organize their podcasts using a project management app. Popular options include Asana and Trello, but here are a few other options that may be better suited to your podcast organization needs. SmartTask is a convenient choice because it provides an online calendar feature and groups all podcasters’ tasks into one view. ClickUp is another project management software designed for teams. Podcasters use it to assign tasks and dependencies and the ease of managing all of their projects, big and small. Airtable is a spreadsheet-like database that helps you organize and visualize data. Airtable is useful for podcasters because it provides data entry, access to storage files, and categorizes different tracks or themes of podcast episodes. It is also ideal for surveys.
One of the most important aspects to consider when podcasting is managing your show ratings. Beyond using Google Docs, Simplenote, and Evernote, which are popular options in this space, there are other apps you might not be familiar with yet. Notion is a great option for writing show notes because it lets you save and organize your notes in one place. You can also insert graphics, images, audio files, or other documents from any device and easily collaborate with people simultaneously on the same document. Conversion.ai is great for creating outlines and generating show note content. All you need to do is type in the text that goes into your show notes, and Curation.ai will help you automatically generate meaningful information, like links, images, a table of contents for each episode, and a preview or summary for each episode. Scrivener is primarily a writing tool, but it can also benefit performance notes. Project files are organized into chapters or scenes and allow you to keep your research, plans, drafts, and references in one place. It is ideal for authors or writers who also have a podcast.
Related: How To Promote Your New Podcast: 10 Effective Strategies To Try
Get great information about listeners through polls and surveys
Businessmen and women can use polls for fun and games or to gather information about their listeners. You can use them in live broadcasts to ask questions pre-selected by you (or even the audience) or as a way to gauge attitudes towards various topics. Typeform is an online forms builder with features like data visualization and conditional branching logic, so it’s easier than ever to collect customer feedback on specific topics, whether it’s issues techniques, user-friendliness or good practices. Google Forms is a free product that allows you to get feedback, collect information on different topics, or organize your tasks for each project. Survey Monkey is one of the most popular free online survey tools, ideal for surveys with up to 500 responses. Rephonic has released a free podcast reach tool that estimates how many listeners are listening to a particular topic. Brands and sponsors use it to retrieve the data and contacts needed to launch podcasts at scale and turn listeners into customers. Consider using Streak to track the opening of your emails. Entrepreneurs can use this tool to check if potential guests have opened their email requests to get them on the show (Note: this only works for Gmail).
Create episode illustrations to grab attention
Recording podcasts takes focus and organization. Noteworthy thumbnails for your show on SEO platforms like Apple Podcasts and Spotify can grab the attention of new listeners. Unsplash offers high-quality, royalty-free images for your show. BeFunky is an online photo editing tool that can organize your photos into compelling images suitable for your show. Canva is popular among podcasters and offers free templates for creating posters, promoting artwork, and representing various formats.
Entrepreneurs have many options for organizing their podcast-related tasks, including software and online platforms. Managing your tasks can be time consuming if you are working on multiple projects simultaneously. Hopefully, this information will help you stay organized and keep track of all the different pieces needed to complete the podcast puzzle.
Related: The 7-step process to launch your podcast for free
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